Tag: customer service

Are you Focused on your Customers?

On today’s episode of Solopreneur Success Strategies, it is all about the customer. Are you focused on your current customers?  Developing your customer retention rate can increase your bottom line easily. If you focus on your current customers rather than trying to get new customers ever day, you can recommend or upsell new products or services to your current customers.

It is 10X harder to acquire a new customer than to sell new products or services to your existing customers.  Connect and follow up with your current customers to make sure they are happy with your customer service or there are ways to improve your customer service.

By spending more time on your current customers, you can increase your profits without extra advertising.

For more on customer acquistion and retention, join The Business of At Home Business community at http://boahbtips.com/members. 

Good Customer Service could keep your Customers loving you!

In today’s world of smartphones and social media, companies have to be aware that good customer service is critical. 

When United Airlines created a social media storm about removing a passenger this week– 

A man was forcibly removed from a United Airlines flight from Chicago to Louisville, Ky., on Sunday, after the flight was overbooked and the passenger refused to adhere to the airline’s decision to randomly remove four passengers. by United Airlines forcibly removes passenger from overbooked flight

United Airlines stock plunged during the week and it has lawsuits pending due to the incident. 

Make me Feel Important

Mary Kay Ash of Mary Kay Cosmetics said about customer service once, “Imagine that every customer is holding up a sign that says, Make me feel important. When you get that this is all a customer wants, you can create a customer friendly environment. 

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According to The US Department of Commerce, the main reason customers leave a business, after poor product quality, is due to poor customer service.

That says it all.

The truth is, every customer is always at risk of leaving you. It’s like a middle school romance. Any little thing can cause you to break up.

What are a few steps to stop your customer from leaving you?

  • Apologize

    • Even if you don’t think it’s your company’s fault, it’s important to apologize to the client anyway.  “I’m so sorry you feel this way,” is a good way to apologize without taking the blame. However, if it was truly your fault, own up to it and apologize profusely.

 

  • Empathize

    • Put yourself in their shoes. Try stating, “I certainly understand; that would upset me too.” Then, move on toward getting answers that can help you solve the customer’s complaint to their satisfaction. You can empathize without being emotional. While it is personal to them, or they would not be irate, this is business and you should not take anything they say personally.

 

  • Listen

    • Even if you’re reading a complaint rather than listening on the telephone, take special care to really hear what the customer is saying between the negative words. If you have to, cut and paste what they are saying in a separate document, add in appropriate spaces, take out curse words, and find out what is really the issue by eliminating the extraneous information. If you need to, escalate the issue and call the customer. Phones can be very humanizing.

 

  • Start Small

    • Once you’ve determined the root problems, take small steps toward rectifying the problems one at a time. If you have to, ask the customer what you can do to make it better.  If it’s possible to solve the problem in the manner the customer desires, do it. If not, offer to meet in the middle.

 

  • Draw the Line 

    • Know when to give up. Yes, there are times with some customers that it’s better to simply give up. If you’ve done all the things that you can above, and they’re still irate and have not calmed down, it’s time to consider letting the customer go. Not every customer is going to fit with your vision and that is okay. Calmly return their money, and send them on their way.

Click here to get book

Providing Excellent Customer Service to Increase Sales by Jane Gardner on Scribd

How the Emotions of the Customer can affect the relationship with your business

The old way at looking at the customer business relationship was that the customer made the decision on whether they bought your product or service based on cold hard facts, features and benefits.

The emotions of the customer are playing in as a greater factor in purchase decision making than previously thought.

Behavioral economics has shown that rational decision-making accounts for approximately one-third of people’s decisions and behavior. Feelings influence engagement and engagement boosts sales, as engaged customers buy 90% more frequently and spend 60% more per transaction. by Unlock the Key to Customer Engagement with Virtual Reality

As new technology and our use of the internet is making how we connect more intimate with a business  (or more anonymous as “Fake News” and social media have no accountability for slander or negative reviews). A customer can instantly register a review on your business positive or negative depending on their experience in all of the social media platforms. They don’t have to pick up the phone to complain to an agent. A negative review can be spread 10x faster than a positive. 

According to Jay Baer in Forbes article, a business should respond to any complaint on social media whether true or untrue.

As (Jay) Baer puts it, “A lack of response is a response. It’s a response that says, ‘We don’t care about you very much.’ from the Forbes article Top 3 tips for acing customer service in the age of social media.

So what is a business to do to create the engagement and emotional connection that the customer wants? 

A few ways to engage and connect with your customer include:

1/ Connecting your business with an Influencer that your customer follows

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An oldie but a goodie is that  we, as customers, pay attention to the hero’s or heroines that we admire who tell us how wonderful is a new detergent soap or insurance company.

Today, we have new influencers we follow and some of them are celebrities but more often now, it can be influential people on social media that we follow and we pay attention to their recommendations. There are brands who pay celebrities to use and post an Instagram picture using the product now. There are brands who see the large engaged followers of a celebrity in the media and they offer a product line to them to create in that celebrity’s style.

The new pet lifestyle brand taps Ellen’s distinctive design sensibility and PetSmart’s pet know-how to create exciting new products for pet parents everywhere. by PetSmart Gets Big Customer Engagement Assist from Ellen DeGeneres

2/ Connect with their customers on social media

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Public Domain from pixabay

All you have to do is have a look at the Instagram accounts for Levi’s, Mercedes Benz with 8.1 million followers or Levi’s with 9.1 million followers or Ben and Jerry’s (benandjerry’s) with 600,000 followers and you can see how simple photos can still be engaging for any business.

If you can humanize your brand and products, and provide something for your customers to identify with, you are likely to build loyal fans. by How Customer Engagement Can Benefit Your Business – Due

3/ Have great responsive customer service

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Even a small business should have great customer service. A loyal customer will buy from you again and again if you provide a great experience.  Just something as simple as support@yourwebsite.com can be an easy way for a customer to connect to you on a personal level. I have discussed great customer service over on my youtube channel Solopreneur Success Strategies channel at http://jgtips.com/youtube if you want to get a few ideas.

4/Keep up to date on the new technology coming for customer business relationship

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For example, Virtual Reality technology is coming to the customer purchase experience according to this article (well worth looking at what is enterprise VR) as soon you’ll be able to view a product in a catalogue from all three sides, flip it over and measure it to see if it will fit etc. to answer all your questions on whether you need it. It is coming!

Enterprise VR empowers customers to interact with products and content in virtual reality and preview in 3D, touch, flip, and customize the products they are interested in. by Unlock the Key to Customer Engagement with Virtual Reality

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As well, how a business will communicate with a customer may change as text messaging becomes more acceptable as communication link to get questions answered or specials broadcast for the business.

An eWeek study revealed that 52% of consumers would be likely to exchange text with a live customer service agent and that the same number would actually prefer it to their existing channel of communication. by Increase Customer Engagement by Delivering Text-Generation Customer Service

To keep up to date on trends follow The Business of At Home Business

Do you have a customer service plan in your business?

3d Group of customer service related words

3d Group of customer service related words

When you started your business, did you have a plan for setting up customer service policies in your business plan?  Is there customer service policies and trainings for when you hire and train new employees?  Is customer service even in your mind when you are designing your business plan?

No!

Then you’d better start thinking about policies to create good customer service in your business because the customer experience is becoming crucial for a brick and mortar business and internet businesses.

According to Desk.com,  82% of people say they’ve stopped doing business with a company because of poor customer service. What’s worse is that 39% of those lost customers will avoid you for two years or more after that experience. As you can see, customer adoption and retention relies heavily on great customer service from Best practices for customer service training.

Just look at this article about Time Warner Cable and how their customer service rating has dropped critically for some simple customer service which they could easily improve.

Time Warner Cable had the lowest customer service rating of all cable companies in 2015, according to Consumer Reports, and lowest of all U.S. companies, according to another consumer agency from Calling all Time Warner customers to unite against its dreadful customer service

Word of mouth

What is the most effective and cheapest form of marketing for your business?  Word of mouth by your customers can increase or quickly decrease the revenue for your company.  People who have a bad experience will 10 times more other people about that bad experience than someone who has had a good experience. 

In 2012, the President of The Cheesecake Factory shared that his company’s marketing expenses are less than 20% of the industry average due to great WOM (Word of Mouth) from How Customer Service Interactions Foster Word of Mouth

Customer Experience

Since the customer experience is the relationship between your company and your customer, you need to identify what kind of relationship this would be. Some things to ask yourself  include:

The image you want to have in your customers’ minds.

The emotions you want interactions with your company to spark in customers.

The culture of your company that you want to convey to your customers.

Your company’s personality and how your customers see it.

Good customer service is ensuring that during every stage of this journey your client is taken care of, including, of course, providing an excellent product at the end of the journey  from Make Your Clients Ambassadors For Your Business With Good Customer Service.

Now, with customers willing to sign up with their email, address and answer surveys or contests or be willing to give feedback on a company just for a company, there is plenty of statistics and data on the internet to learn about your customers.  Google Search and Bing and Yahoo are providing search engines so they can collect information about what people want so they can sell ads etc.

 According to Forbes

Software can track how you like to buy how long you stay on reviews, the amount of time you spend comparing other products and more. With this data, you can customize your customer’s buying experience. For example, if your customer loves reading reviews, the next time they come to your website, the reviews may be at the top from  The Year Of The Customer: 16 Customer Service And Experience (CX) Trends For 2016

 Customer Culture

Consumers may want to purchase a product, but they want to do it in an atmosphere, online or in-store, that makes them feel something positive from Why You Should Think Less About Sales and More About the Customer Experience.
Just look at Starbucks where the coffee is distinct  and “hanging out” in Starbucks is an event. “Going for coffee” has become part of the North American culture in less than 20 years.

coffeeCompare your business to Starbucks and ask yourself:

Is visiting your business an experience?

Is your website easy to navigate?

Is your website easy to find your contact information?

Do you have  friendly, timely answers for anyone asking  for help?

Is a plan for customer service in your business plan?  No. Then come join us at the business of at home business newsletter to learn more about customer service!

Testimonials, do you do them?

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Testimonials for companies that you work with and you are happy with the customer service and the information that you learned, do you do them?

Do you ask for testimonials from your customers when the work or service you did for them is complete?

No.

Then you are missing out on the best form of lead generation for your business.

I did this testimonial for www.hangoutmarketingu.com as I was asked and I was very happy with what I learned about Hangouts On Air in the program.  When I am asked how I learned to do Hangouts On Air, you can bet I will be referring them on to Hangoutmarketing because I was pleased with everything I learned for doing the lessons.

Is there a  better way to get free leads back to your business with happy customers telling everyone they know about your service?  No!

In the  structural engineering business with my husband, we do absolutely no advertising other than a listing in the Yellow Pages.  Remember the Yellow Pages!  We get all our customers from referrals. Whether it is from customers who we did work for before and their neighbour wants some advice on a good engineer or it is a local contractor who wants to make his new customer happy with good service, we get ALL our leads from referrals.

Customer referral marketing is one of the marketing strategies that is rarely talked about, especially online.

Does your customer give you any feedback after they receive your service or product about how happy or what was missing that made them unhappy? Do you ask?

Does your customer get a request from you for a testimonial if they were pleased with your service?   Do you follow-up and see if there is a quick way you can get them to submit something?  It could be a quick interview on video; it could be a survey to quickly fill in or a written testimonial.

I always use Consumer Reports when I am buying an expensive item for the house like a T.V. or car.  Why wouldn’t people want to know what other people got out of your service or product before they purchase!

Customer service is key to a successful business whether offline or online and this is what we talk about, as well as other topics, in the Business of At Home Business membership!  Check it out here.

 

5 Helpful Tips For customer service

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In the 20th century, customer service was based on contact one on one with the customer and market research with focus groups. Now, as more people spend hours online shopping or browsing for more information on products or services, there is more research available.

When a customer goes onto a website and there is implicit consent that even with a privacy policy, the website can collect data on how long the customer browses, what age or sex or family income they may have and what they click on, the internet is become a major resource for shopping data.

Today, this sort of thing is possible not just for online experiences; it’s possible for physical experiences as well — and not just retail shopping. This vivid view of the end-to-end experiences is rapidly changing the way people think about, measure, and manage their customer relationships. from The Internet of Things Is Changing How We Manage Customer Relationships

1. Listen to your customer

Always listen. Even if you have a angry customer who just found out the expense for hiring you, you have to be willing to listen because all they want is someone to listen to their anger. Once they finish, then you can start giving them some ideas and reasons for the costs of the service.

We have listened to many angry customers finding out that the simple garage they want to build is going to cost them more money and more hours of paperwork and design to do it.

Whenever you engage with a customer, listen to what he has to say. Eliminate distractions, make eye contact and nod occasionally to let him know you’re paying attention. Once he’s finished, ask clarifying questions to ensure you fully understand the situation. When you truly hear what a customer has to say, you convey to him that he (and his opinions) are important to you.  from 8 Ways to Offer Stellar Customer Service That Don’t Cost a Penny

2. Own up to your Mistakes

No matter how talented, how experienced or how organized you are, there is always the possibility of making an error that affects a customer. No one is perfect.

Have no fear of perfection – you’ll never reach it.   Salvador Dali

Never lie or try to deceive a customer. Own what happened and offer a sincere apology. “I apologize” is a simple, yet powerful phrase. Your genuine honesty will endear clients and establish trust. from 8 Ways to Offer Stellar Customer Service That Don’t Cost a Penny

3. Get Feedback

It is always good to get feedback from customers to see “how are you doing.”

In our home business, we had to do little paid advertising as we usually had previous clients happy with our service and we will get referrals from them.  There is nothing stronger than personal referrals to get new clients. 

So, place systems into your business to get feedback from your clients whether it is a “thank you card, how did we do?” or “customer completion form.

Conducting a brief survey goes a long way toward deeper engagement. It gives customers the chance to provide immediate feedback while the experience is fresh in their minds. Asking questions such as “How satisfied are you with our service today?” and “Is there anything we can do better?” also provides an opportunity to gain insight into unmet needs.  from 4 Ways to Extend Customer Service Beyond Your 1-800-Number

4. Nurture the relationship with the customer

When you’ve spent so much time, effort and money to earn the trust of your customers, it only makes sense to nurture the relationship to the point of turning them into brand loyalists. To do so, you have to pay more attention to the customers that aren’t currently buying anything but are likely to buy again in the future.from How to Get Customers to Keep Coming Back.

Some ways to nurture your relationship with your customers:

  1. Give them value that will enrich their life.
  2. Keep in regular communication with your customers.

 

5. Negative Reviews travel 10 times faster than Positive reviews

Why is it that negative comments travel faster than positive? Is it the stress building up into anger keeping you focused on remembering to write up a negative review? I think it is part of being human to remember your negative experiences more so you avoid them than the positive!  So, try to remember to keep an eye of reviews being made about your product and deal with the negative reviews quickly!

When customers have a good meal or experience in your establishment, they will post pictures and tell their friends on Facebook and Instagram to visit your business. The same is true if they have a negative experience — and consumers tend to post more if they’ve had a bad time. These reviews are real and can significantly impact your bottom line. from Feeling the Sting of Recent Rotten Reviews on Yelp?

So, to summarize:

  1. Listen to your Customer
  2. Own up to your mistakes
  3. Get Feedback
  4. Nurture the customer relationship
  5. Negative reviews travel 10x faster than positive reviews

and if you remember these five tips to better customer service you will develop a relationship with your customer that will last long past the first sale!

Be True to Yourself

 

The Customer is not always right!

 Guest Post by Ken Keis of

Consulting Resource Group

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Opinion: A view, judgment, or appraisal formed in the mind about a particular matter; belief stronger than impression and less strong than positive knowledge; a formal expression of judgment. 

Yes, there are times when our clients have concerns to which we need to respond, such as the package arrived damaged or later than we promised. In workshops during the height of the customer-service trend in the early ’90s, I actually taught that the customer is always right—but no longer.

Who has your ear? Who is providing you with feedback?

Several years ago during one of our Assessment Systems Certification Workshops, an individual shared that he did not like CRG’s leveraged affiliate business model. He was so upset that CRG would pay him a fee for his referrals, he asked for his money back on the session. He thought it was unprofessional to honor others with a referral fee.

Note: He was the only person to ask for a refund in over 10 years. His business has always struggled. He means well but he is not respected in the business community as competent businessperson. This is not a statement of judgment but, if I am going to seek counsel, it would be from individuals far wiser, more successful, and more experienced than I am.

Should I change CRG’s business model because of one contrary opinion among hundreds of positive ones? Of course not, but sadly, many people would.

Here’s another example.

One of my colleagues, a member of the National Speakers Association, had just completed a keynote address—1 of about 50 a year for which he is paid a significant sum—when an audience member approached him and started in on how she could help him with his speaking style.   If I wanted your opinion, I would have asked for it!

Is it possible that the speaker does not want to change his style? After all, his style is why the decision-maker paid him a significant amount to speak.

And why did that total stranger think it was appropriate to share her thoughts without asking permission?

It appears that almost everyone has an opinion, but few are qualified to provide one.

 

Have you changed your business model (or direction of your life) because of other people’s opinions?

What would your life or business look like if you changed it to fit everyone’s (in many cases, unsolicited) opinion? You certainly would not be living your purpose.

That is why the customer is not always right. People have issues and we want to do right by them, but we can’t own their stuff. The research shows that no matter how gifted a presenter you are, about 5% of any audience is not going to like you. Yes, we want everyone to like us, but that’s not going to happen.

 

About 15 years ago, I stopped using participant evaluation forms with a numeric 1-to-10 measuring format or any mention of the lunch and the facility. I found a high percentage of the group was more interested in complaining about the lunch than addressing the workshop content. The session was about sales, leadership, living on purpose, and so on. The lunch had nothing to do with behavioral transformation!

In one workshop, I got both these comments.

Best presentation on Sales that I’ve attended in my 20 years in this industry
Worst presentation I have ever attended
Whose opinion matters? Neither! In the end, you must feel comfortable in your own skin. That’s why Self-Worth is so important to our success. If we constantly change because of others’ opinions, we stand for nothing.

The “customer is not always right” mindset applies to all areas of our lives.

My point is this: No matter who you are or what you do, unsolicited opinions and comments will be offered. Many will have no merit and should be completely ignored. That includes “well-meaning” family members and friends who are judging the way you “should” run your life or business.

Unless the advisor has a track record of success in the exact area you need, why would you listen?

Here are some examples.

Someone who has no children tells you how to parent.
An individual who has had no success in investing tells you how to invest your money.
A career counselor who dislikes his or her job is counseling you on how to live your life on purpose.
A person who has never been successful in business tells you how you should run your company.
An average or below-average sales rep tells the sales superstar how to improve his/her sales performance.
A marketing specialist who is struggling for business themselves wants you to hire them.
An individual who has never supervised others tells you how to lead a team.
The list goes on…

In the end, you must live your own life and run your own business. Don’t let dysfunctional clients, individuals or uninformed family and friends inject their opinions into your space. Be respectful, but simply say No.

That’s why I stopped seminar evaluations altogether. The only feedback I need is from the decision-maker who invested in my session.

Unless you are one of my trusted advisors, I am not interested in your opinion about my presentations. After 23 years and 2500 presentations, I know myself. I have my own personal style and I am not going to change—nor should you—just because a minority did not like something.

Of course, there are some exceptions, such as feedback from individuals in authority at work and those you trust the most. Even then, make sure you are not being forced to be someone you are not—or expected to compromise your values in favor of another person.

I encourage everyone to stand in your personal and professional space with confidence. You can choose to seek wisdom from others but you must be watchful of the qualifications of your sources.

When you are confident and clear about who and what you are, others’ opinions will no longer impact you. You don’t need validation because you are secure in yourself. And negative feedback will not take you out.

Review the action steps to confirm possible items where you can improve and not let others drive your agenda in life.

 Action Steps
Your Customer is NOT Always Right!

  1. Are you completely clear about what is important to you, in all areas of your life? If not, what do you need to confirm?
  2. Have you allowed unsolicited opinions from customers or unqualified individuals to influence your life and business? If Yes, why have you allowed that to happen?
  3. What has listening to others’ ill-considered opinions cost you in terms of direction, confidence, and success?
  4. Decide this moment that you will not allow ignorant opinions into your personal or professional space. What do you need to change or shift to achieve that objective?
  5. The reality is that if you stand for anything, someone will disagree. If you never have anyone disagree with you, are you living authentically or are you simply trying to please others?
  6. Feedback is an important part of growth; proactively select your group of advisors to  make sure they have a proven track record of success in the area where you seek counsel. Make sure those individuals will tell you the truth—not just what you want to hear.
  7. Set an objective that you will take the necessary steps to mature to a level where the opinions of others do not matter.

To Know Thyself and keep Strong in face of others opinions

  1. To clairify your values and style, complete the CRG’s Values Preference Indicator (VPI) and
  2. the Personal Style Indicator (PSI) to get to know yourself better so you are less influenced by others.
  3. To understand how your level of self-worth is affecting your success, complete theSelf-Worth Inventory.
  4. To help you understand your tendencies and what is important to you, read Why Aren’t You More Like Me?“!

Your life or business is your own to live.

Until next time, keep Living On Purpose.


Ken Keis

For information on CRG Resources, please visit http://www.crgleader.com/home.

Interested in Ken Keis speaking at your event? 

 

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