Category: Be Your Own Boss

How Virtual Assistance Has Changed the Way We Do Business

The advent of fast broadband technology has changed the workforce forever. Outsourcing has been common since the 1980s but at that point, a contractor still had to come into the office to get information and take it to their office to get the work done. Now, an outsourcer can live literally anyplace where they have access to the internet.

Once the internet became a viable and secure way to do business, companies first started outsourcing work to call centers in other countries like India. When the internet became commonplace among households, homemakers started realizing that they could do the work of any large outsourcing company – just on a smaller scale for fewer clients. This opened up the opportunity for small business owners to afford to bring on talent that they never could before.

* No Need for Fully Equipped Offices – A VA is a business owner who owns all the tools needed to do the work for you that you need completed. You do not need to provide the tools, and you shouldn’t. They are their own business owner and have the tools.

* No Need to Pay for Benefits – When you contract with a VA, they are independent contractors who pay for their own benefits. The money you pay the VA covers those expenses, which is why you may pay from $20 to $40 an hour or more depending on the specialty that you need. It still saves you money because you only pay for work you need.

* No Need to Train Someone – You do not have to train your VA on the tasks you want completed. You may need to show them how you like your work to look when it’s finished, but you won’t tell them what tools to use or how to do it exactly. They should know how to do it already.

* No Full-Time Costs for Part-Time Work – Many people think they have to hire someone full time, in their office, to get good work done. But the truth is, there are lots of times in the day where a receptionist is just sitting there. If you can pay them only part time for exactly what you need then you can afford to hire more experts, too.

* Expand and Contract Your Business As Needed – You only pay for and hire people to do work exactly when you need it. This means you can easily take on extra work when you get offered it, and get your VA(s) to help out with the parts they can do.

* Look Like a Big Business to the World – It used to be impossible for a small self-employed freelancer to make a big enough dent to make a good living working for themselves without practically killing themselves with the workload. Now you can look big by being able to bring on more outsources when needed without killing yourself.

* Find Very Specific Expertise When You Need It – Virtual assistants have a variety of skills that fall into many categories from finance, to management, to organizing and planning, to technical and more. Find the right help when you need it instead of having to keep people on the payroll when you don’t need them.

* Get a Proactive Partner in Your Business – Many VAs specialize in being a business partner who are very proactive in helping you run, manage and build your business. Look for an “online business manager” or “online marketing manager” or other specialties to help you run your business.

Virtual assistants understand how important it is to deliver good work to you because your success is very dependent upon their success. Virtual assistants work hard to train themselves to do tasks that are needed and in demand so that you don’t have to train anyone. You simply hire the expertise you need for your projects. VAs can be brought on long term or on a by-project basis.

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Eight Tiny Steps to Help End Procrastination

You can end procrastination if you set up a plan to do it. It only takes eight small steps toward success to beat it. If you keep these steps in mind before you get started on any project, you’ll be able to stop procrastination before it even gets a foothold.

1. Change Your Perception – Often when you think of the end project it can be overwhelming. It’s important to switch your perception on a project and not see it as an end product. Plus, you don’t want to let your false opinion of any one thing to cloud your judgement, whether that is that the tasks are dull, or that they’re worthless, or that you just can’t do them. You have to let all that go and try to find some excitement in doing the work.

2. Let Go of Fear – Realize that most procrastination is rooted in fear. Fear of failure, fear of success, and fear of not being good enough. Many people get so tied up in perfection that they can’t finish anything and never succeed, so that fear becomes self-perpetuating and never-ending. If you can let go of judgment and fear as you work through the tasks, you’ll be able to end procrastination.

3. Chunk Up the Project – No project is just the deliverable. All projects have steps that need to be done some in order, some together, but no project is just the end. In school, when you first started doing reports, your English teacher assigned to you different aspects of the project with due dates. You probably did the outline first, perfected the outline, worked on your topic sentences, and then each point of the report, a little bit at a time. Chunk up the work you need to do in the same way.

4. Just Get Started – You may not realize it’s that easy, but it is. Our minds change focus when we get started. It’s like that workout you don’t want to do; in the middle of it, you’re perfectly fine with it. And of course when it’s over, you’re satisfied that you did it. It’s the same with any work that you don’t want to do. Get started, and someplace in the middle you’ll feel differently.

5. Talk About It Publically – Social media is great for this. Just announce on Twitter or Facebook to your friends, or a special group, that you’re doing xyz right now and will be for the next 90 minutes. Telling people you’re doing it will help you actually do it because you don’t want to become a liar.

6. Work in Breaks – If you have a long day of tasks you don’t like doing, and you cannot outsource them, work in breaks. In fact, even if you like doing the tasks, you need to have breaks in order to be healthy. Eat right, exercise, and drink plenty of water no matter what you’re doing. It will help keep your mind clear and your body healthy.

7. Ask for Accountability – If you are having more problems, be sure to find an accountability partner. You can pay for that in a life coach, or business coach, or you can ask a trusted friend or family member to help you break your pattern of procrastination.

8. Reward Yourself – Everyone likes to be rewarded for a job well done. Work in ways to reward yourself that are healthy. If you finish a huge project on time, get a massage or go to a good movie with your partner.

Procrastination doesn’t have to beat you. You can control the desire to put off things by just taking small steps each day to end procrastination.

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How You Can Become a Virtual Assistant

Becoming a virtual assistant isn’t like finding a job. It’s like becoming the CEO of your own business. Instead of a resume, you’ll need a website and a filled-out LinkedIn profile with a full portfolio of examples of what you can do for the client. To become a VA you will need to have a deep understanding of how it works, and who you want to work with.

* Choose Your Niche – Who do you want to work with the most, and what skills do you offer them that they need? Do you want to work with speakers and help organize webinars or in-person events? If you have skills in that area, you can do that virtually. Technology has enabled us to do all kinds of things without being there in person.

* Develop Your Skills – If you want to service certain people, such as coaches for example, and there are services that they need that you don’t know how to do yet, you can learn. In fact, there are enormous opportunities to learn. For example, any software you’d like to learn, you can seek information about training directly from them.

* Name Your Business – Choose a name with the future in mind. If you want to be the name and face of your business, use your own name, but if you want to be able to sell your business in the future without you having to keep working, consider giving a more niche-focused name that can transfer.

* Get Legal – Once you’ve picked a business name, you’ll need to find out how to set yourself up legally in your local community. Some places require licenses for county, city, and state. Others do not. You can check with your county office, or a local SCORE.org office, or even your local community college for information about that. At the least get an EIN free from the IRS if you’re in the USA.

Link to get EIN – http://www.irs.gov/Businesses/Small-Businesses-&-Self-Employed/How-to-Apply-for-an-EIN

* Set Up Financials – Determine how you’re going to do your billing, and keep track of your income and expenses. There are many free and paid software programs, and you can also use a spreadsheet. Some software to look at is GoDaddy Bookkeeping, Waveapps.com, and QuickBooks.

Links:
GoDaddy Bookkeeping – http://www.godaddy.com/Online_Bookkeeping
Waveapps – https://www.waveapps.com/
QuickBooks – http://www.intuit.co.uk/

* Determine Your Rates – You can bill hourly or you can bill by project, or a combination of the two. It’s important to have an understanding of what you will bill for each thing because that’s how you’ll become profitable. Don’t set your rates too low, because you’ll have overheads. A good way to figure out rates is to determine what you need to earn per year to live plus have some fun, and divide that by how many billable hours you have room for.

* Build a Website – Do not build a free website. Use a good service like NewRainmaker.com, or self-hosted WordPress.org to make a professional website. There are people you can outsource this to for about $500 and up depending, on what you want in your website.

Link to New Rainmaker – http://my.newrainmaker.com/portal/

* Promote Yourself – The final component of becoming a VA is to start promoting yourself as a VA. Use social media, networking in person and online, and every means at your disposal to get the word out about your business.

Anyone who sets their mind to becoming VA can do so. The industry is wide open and needs a variety of people with different skills to serve all the people who need someone to partner with them in their business.

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Pros and Cons of Working for Yourself

Working for yourself isn’t all plusses. Sometimes there are huge minuses. It’s up to you to determine whether the plusses outweigh the minuses. But, it’s good for you to know in advance what the pros and cons of working for yourself are so that you can be realistic about what you’re getting yourself into.

Cons:

* Work and Home Life Often Collide – Due to the lack of regimen, and no clear delineation of work versus time off, you’ll find yourself working odd hours to accommodate the needs of your family; thus feeling as if you never have a day off.

* You’ll Do a Lot of Work for Free – Much of the work you do for your business is not billable, therefore will feel like free work until you start making a profit. It can be hard to push yourself to do things that aren’t producing income right now, but you must push through so that you can keep your business running smoothly.

* Family Will Ask You to Do Stuff (since you’re not doing anything) – Not just family, but sometimes friends will start to depend on you being there for them for everything. They’ll ask you to do their chores like watching their sick kid so they can go to work. Your spouse and children will stop helping out around the house as much, since you’re there anyway. It never ends.

* You’ll Crave Being out of the House – Sometimes, when you go out, as you’re on your way home you’ll get the distinct feeling you’re going to jail. You will want to do anything but go home, even grocery shop.

* Stuff Will Distract You – Without supervision, even the most studious and organized individual can go off the rails due to the internet, television and stuff that is around to distract you from work. It’s up to you and only you to set up a good working schedule to help you avoid this.

Pros:

* No More Living by the Clock – If you arrange your business right you can wake up naturally without an alarm forcing you to get up when your body isn’t ready. You can also go to bed when you want to as well. It’s freedom not to always live by the clock.

* No More Traffic Jams – One of the best perks is not having to be caught in a traffic jam during rush hour when you need to pee. You won’t have to do that anymore and it will be a relief, most especially on bad weather days when everyone else has to trudge through the snow or the heat wave.

* Fewer Work-Related Interruptions – Office chatter can get overwhelming at times and it can be difficult to get work done due to it. Not to mention office meetings. Be honest, did you ever really get work done due to a meeting? During the meeting you’re thinking about how you could be getting work done right now instead of talking about it.

* You Really Can Work in Your PJs – Oh yes you can. You can wear PJs, yoga pants, or a moo-moo; no one cares. You can even get inspired right out of the shower and work naked if you want to. It’s your business and your house.

* A Flexible Schedule – If you have a parent-teacher meeting you don’t have to ask permission to go. If you want to get your hair done, go for it. Whatever you want to do during the day is up to you as long as you find time to also get your work done so you can get paid. Your schedule is your own.

* You Can Eat Healthier – Going out to work often causes everyone to eat out for lunch five days a week. That can not only be super expensive, but it is also very unhealthy for everyone to do it. Now you can prepare healthy lunches for yourself or eat leftovers from dinner the night before. Save money, and save your life.

Working from home offers many benefits and even a few drawbacks. It’s up to you to determine if you have the personality for it. You’ll need to rein in family and friends who want to take advantage of you, as well as yourself, to stay on track for creating a healthy and profitable home business.

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How to Find Your Place in an Entrepreneur World

Deciding to become an entrepreneur is just the beginning. You know you want to own your own business and control your fate, but you’re not yet sure exactly what it is that you should do. Thankfully, by answering the following questions you can narrow down your choices and finally find your place in an entrepreneur world.

What are your interests?

While you don’t need to be an expert in the business you choose to start, it will help you get ahead of the game if you have some interest in it already. If you have a passion for it, all the better for you. What’s more, if you are actually an audience member for your business idea, then that’s even better because you will already have a lot of the information you need to get started.

How much starting capital do you have?

Don’t panic if you have nothing to get started, but it’s good to be accurate and know what you have. Figure out if there are things you can sell quickly to gather some money to get started. If you have a number in mind then you’ll know which business ideas are out of bounds and which ones you can truly make happen. This is not the time for pie-in-the-sky thinking; this is a time to be realistic.

What skills do you have?

Even if you’re not sure yet what you want to do, identify your skills. Do you enjoy people? If so, what kind of people do you like the most and who would you like working with the most? Often starting with your target audience is the best way to choose a business. If you can narrow down your skill level and the type of people you want to work with, you can get far in choosing a business to start.

What skills can you buy?

When you start a business it’s important to realize that you cannot (and should not) do everything. If your budget is super tight you might have to start with what you know instead of what you can buy. However, knowing what you can buy will help you imagine the future as your business grows.

What skills should you learn?

If you’ve realized you have holes in your skill level, are they skills you can learn? If something has come to mind that needs licensure, can you get it? How long will it take? What will it cost? How will you get to the class; are they online or offline?

What resources do you have?

Some of the resources you already have might be a computer, internet access, and even your skills and people that you know. Make a list of any resource, be it a person, place or thing that can help you reach your business ownership goals.

What resources do you need?

As you listed resources you have, you likely came up with some resources you do not have but need. Don’t panic; just make the list and think about listing them in order of “must have” to just “want to have.”

What type of personality do you have?

Are you a loner? Do you enjoy spending long hours in front of your computer or would you like to do something that is more active? Do you like being with a certain type of person? Are you a morning person or a night person? When you identify how you work best and whom you work best with, it will help narrow down your choices.

What is your risk toleration level?

Everyone has a certain level of risk aversion. One way to look at it is to ask: how much can you stand to lose without destroying your marriage, losing your home, or giving up time with your children? If you have a low tolerance for risk, you may not want to become a day trader.

How much time do you have to devote?

If you currently have a job that you have to go to, and want to start a business part time, it’s important to still identify how much time you can realistically devote to getting a business off the ground right now. Even if it’s just two hours a night after dinner, there is something you can do to start a business. But, the amount of time, along with the other information you’ve gathered will help narrow down your choices.

Answering these questions can help you determine the area you should enter into as an entrepreneur. Giving the next steps after your self-evaluation a lot of thought and consideration as you craft a plan of action will ensure your success today and in the future.

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Regret can move you forward in business

Woody Allen once said that his one regret in life was that he was not someone else.

 

Hard to believe but this study shows that regretting can actually move you forward and it is a positive influence in your life. 

Categories: Mindset

How to Develop Self Reliance





Self-reliance is a highly regarded trait that is not only worthy of respect but is also capable of enriching life and creating many more opportunities. When you don’t rely on others to do the things you want to do, or to get by on a day to day basis, you increase your options and you build confidence and experience.
But if you are not someone who is naturally independent or self-sufficient, what can you do to acquire these traits?

Is self-reliance something you are simply born with… or not? Or can it be learned?


How to Build Confidence and Experience


To become self-reliant you need to spend more time getting by on your own. This means learning to enjoy your own company, to ‘make do’ with fewer resources and to deal with challenges without going to others for help. The problem is that many of us are used to having a support network around us and thus struggle to ‘let go‘ of that help long enough to learn the skills we need to be alone and to cope with adversity as it arises. The only way to acquire the skills necessary for self-reliance is to force yourself to cope alone more often and to remove that temptation to get help, comfort or support when normally you would.

What’s one great way to do this?

Travelling!


When you go travelling you basically remove yourself from that support network as well as your creature comforts. Thus, when challenges arise (which they will), you will be forced to cope with them by finding your own way rather than turning to someone for help. This works even better if you head somewhere where you can’t speak the language and where you feel like a ‘fish out of water’ as it means you’ll be coping without even being able to ask strangers for help.

Be Alone


You can also gain self-reliance simply by doing more things yourself. That might mean going to the cinema occasionally on your own, going out for food or engaging in hobbies. Going to the gym on your own is a simple activity that can make you more used to spending time without company.


Want to go one step further?

Live alone!


Ultimately, the trick is to force yourself to cope when normally you would ask for help and to occasionally put yourself out there without a ‘safety net‘. This is how you can gain the knowledge and expertise to cope with whatever life throws at you.

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How to Become Better at Being on Your Own





Self-reliance is an incredibly important skill and is essentially the key to happiness and stability. If you are someone who can be completely happy on your own and who doesn’t need the validation, entertainment or help of others to get by, then you will never be left without resources and unable to continue to function.
Ultimately, we are all alone. As much as you might love others and feel they are there for you, when you close your eyes at night it is just you. That shouldn’t be scary though – not if you are okay with being self-reliant.
Unfortunately though, many people struggle to spend time with themselves which is perhaps the very most basic expression of self-reliance. Here then, we will look at how to become better at being on your own without becoming either lonely or bored.


Keep a List of Activities


One useful tip that can make a big difference is to keep a list of activities to engage in. This might mean for instance that you keep a running note of any books you want to read, any films you want to watch or any computer games you want to play. By doing this, you will then have a long list of things you’re keen to do when you’re on your own and you’ll be excited to get the chance to do these next time you are rather than just sitting twiddling your thumbs.


Start New Hobbies and Activities


This will tie into the latter: if you have a hobby or a regular activity that you do then you’ll be far less likely to find yourself bored. What’s more, when you do something like painting or working out, you will often be alone or at least quiet and solitary when you engage in that thing. Writing is particularly good because it forces you to practice having an internal monologue which ultimately can result in you becoming better at ‘keeping yourself company’. Some people also find that playing music can keep them company.


Spend Gradually More Time Alone


Another thing you can do to become better at being alone is simply to practice. In other words, try spending more and more time alone until you start to find it less upsetting. Maybe try taking long walks alone at first, before eventually building up to doing things like taking holidays on your own.

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Fear Setting for Ultimate Self-Reliance





Self-reliance means having the will and the courage to do things alone and to be alone rather than relying on others. This is a very powerful tool because it means that you can never feel completely alone or lost. You are the one person who will always be with you – and if that is enough, then it will make a big difference and put you in a much stronger position. If you are self-reliant, then there is nothing that can be taken away from you that will leave you completely destroyed.
As mentioned, true self-reliance takes courage. The ability to be alone, to take risks without a safety net and to cut ties when it best serves your interests is one that requires a certain fearlessness that not everyone possesses naturally. So for many, the first step towards self-reliance will be in acquiring that courage that makes everything else possible. And one tool for doing this is ‘fear setting’.


What is Fear Setting?


Fear setting is an idea that was made popular by Tim Ferriss in his book ‘The Four Hour Workweek’. Interestingly though, the concept really takes its cues from an aspect of ‘cognitive behavioral therapy‘ known as ‘thought challenging‘.

 

For most of us, our fears come from beliefs we hold about things that could go wrong or that might happen. In the case of self-reliance, we might be afraid that everyone is going to leave us and we’ll go crazy from loneliness. Or maybe we worry that if we cut ties with our current career, we’ll end up with none to come back to.
These fears are what limit us from taking risks often and what prevent us from living to our full potential. Thus they are also a huge obstacle when it comes to achieving real self-reliance.


Fear setting is about taking these beliefs then and making them less scary. You do this by writing them down and by assessing how likely they are to come to fruition. What’s more, you will also come up with contingency plans for how you would cope if they should ever happen. So for instance, if you’re worried you might end up without your job if you take time off, fear setting would then be the process of thinking how you might cope. Would you be destitute? Or might you find it was relatively easy to find work? Do you have enough in savings to survive for a few weeks?
Use fear setting and your fears don’t seem so big – and that’s how you gain the courage to be fully self-reliant\

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Taking Self-Reliance too Far




For the most part, self-reliance is a trait that we generally consider to be positive and many of us strive to be more self-reliant so that we can get more out of our lives without needing other people and so that we can develop ourselves without needing others and so that we can be more independent and happier on our own.
But as with all things, it is possible for you to have ‘too much of a good thing’ when it comes to self-reliance. If you become too self-reliant then this can actually end up being detrimental to you. The key is to being self-reliant when you need to be but also knowing when to ask for help.

When You Need to Ask for Help

Those who value self-reliance above all else can often make the mistake of refusing help or failing to ask for it when we really need it. Thus we can end up taking risks or being less happy because we stubbornly refuse to defer to others.
A good example of this is in business. Many entrepreneurs will be highly self-reliant and this is what moves them to work for themselves to begin with. They are ‘self-starters’ and are entirely self-motivated which is to be applauded.
As the business grows though, many self-employed people struggle to hire new staff or to outsource aspects of their work. This is because they would rather do everything themselves and maintain full control. The result though is that app designers or hair dressers also start handling their online marketing, their writing, their graphic design and their sales calls… and this in turn means they have far less time to spend doing the thing they’re really good at. This can cause their product and their service to suffer so that they may even end up losing customers or clients. What’s more, they of course won’t do as good a job at marketing unless they have the same amount of experience as a specialist. Which they likely don’t.
Another example of being overly self-reliant is something you often see in the recently disabled or the ‘new elderly’. As people lose mobility they can often refuse to let others help them get around and do things, partly out of pride and partly out of not wanting to be a burden. Unfortunately though, their unwillingness to give up that self-reliance actually makes them more of a burden and puts them in greater risk of injury.
In cases like this self-reliance can actually be a negative. While this is a skill we all should learn, we also all need to know when to ask for help.

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